Sometimes you don’t just want to read an email — you want a physical copy.
A work message. A receipt. A travel confirmation. A legal document. An invoice. A meeting schedule. Or a conversation you need for records.
Outlook makes printing easy on computer, phone, and browser — once you know where the print button is hiding.
This 2025 guide shows you exactly how to print an email from Outlook Desktop, Outlook Web, Mac, iPhone andAndroid. How to print attachments too. Clear, simple and step-by-step guide.
Why You May Need to Print an Outlook Email
People print Outlook emails when they need:
- a hard copy for meetings
- receipts or confirmations
- legal documentation
- proof of communication
- onboarding paperwork
- archived reports
- travel itineraries
- schedules
- compliance documents
Printing keeps important information safe, simple, and easy to reference.
Method 1: How to Print an Email in Outlook Desktop (Windows)
This is the classic Outlook experience.
Steps:
- open Outlook
- click the email you want to print
- click File in top-left corner
- click Print
- choose your printer
- adjust settings (pages, copies, layout)
- click Print again
Outlook prints a clean, formatted version of the email.
Tip:
If the email includes images or styled text, Outlook prints it exactly as displayed.
Method 2: How to Print an Email in the New Outlook (Modern Version)
The new Outlook interface has a simple print tool.
Steps:
- open the new Outlook
- select your email
- click the three dots (…) on the toolbar
- choose Print
- preview window appears
- click Print again
Fast, polished, and great for modern layouts.
Method 3: How to Print an Email in Outlook Web (Outlook.com)
Outlook Web prints differently from the desktop version.
Steps:
- open Outlook.com
- sign in
- open the email you want to print
- click the More actions (… ) button
- choose Print
- a new window with clean formatting appears
- click Print
This removes sidebars and prints only the message content.
Method 4: How to Print an Email in Outlook for Mac
Steps:
- open Outlook on your Mac
- select the email
- click File
- click Print
- choose your printer
- adjust settings
- click Print
Outlook for Mac uses the macOS print window for more customization.
Method 5: How to Print Attachments From Outlook (Desktop)
Attachments need their own printing steps.
Steps:
- open the email
- double-click the attachment
- the file opens in its app (PDF, Word, Excel, etc.)
- click File → Print
- choose your printer
If there are multiple attachments:
- click File → Print attachments
- Outlook prints them all at once
Great for invoices or multi-document emails.
Method 6: How to Print Attachments in Outlook Web
Steps:
- open the email
- click the attachment
- open it in new tab
- use your browser’s Print option
- print normally
Outlook Web prints each attachment separately.
Method 7: How to Print an Email From iPhone (Outlook App)
You can print from your phone using AirPrint.
Steps:
- open Outlook app
- open email
- tap the three dots
- tap Print
- choose an AirPrint printer
- set copies and options
- tap Print
Your email prints directly from your phone.
Method 8: How to Print an Email From Android (Outlook App)
Steps:
- open Outlook app
- open your email
- tap the three dots
- tap Print
- choose a printer
- adjust settings
Android prints through Wi-Fi or cloud printers.
Method 9: How to Print an Email as a PDF (Any Device)
Printing as PDF is perfect for saving instead of physically printing.
Outlook Desktop:
- File → Print → Microsoft Print to PDF
- save file
Outlook Web:
- Print → choose Save as PDF
iPhone/Android:
- choose Print
- choose Save to Files or Save as PDF
PDFs are great for sharing or archiving.
Method 10: How to Print an Entire Email Thread in Outlook
Threads can be long, but Outlook can print them all.
Steps:
- open the conversation
- expand messages if needed
- File → Print
- preview shows complete thread
Outlook prints the full conversation in order.
Method 11: How to Print a Calendar Event or Schedule From Outlook
If your email contains a meeting or schedule:
Steps:
- open the event
- click File
- click Print
- choose calendar layout
Great for daily work schedules.
Method 12: How to Print Only Part of an Email
If you don’t need the whole message:
Steps:
- highlight the section you want
- right-click
- choose Print Selection (Windows only)
This prints only what you highlighted.
Method 13: How to Print High-Quality Emails With Images and Colors
To include everything:
Steps:
- open Outlook settings
- enable Print background colors and images
- then print normally
This is useful for newsletters, formatted emails, or design-heavy messages.
Troubleshooting: When Outlook Won’t Print an Email
If Outlook refuses to print, check:
- printer offline
- outdated printer drivers
- email not fully loaded
- corrupted Outlook file
- browser blocks print pop-up (Outlook Web)
- poor Wi-Fi connection (phone printing)
- outdated Outlook version
Fix:
- restart Outlook
- restart printer
- update printer drivers
- print from a different device
- print as PDF first
- try printing from Outlook Web
Most problems resolve quickly.
Organization Tips After Printing Emails
To stay organized:
- keep printed emails in labeled folders
- save digital PDFs for backup
- store important attachments separately
- remove old printed documents
- archive printed emails in Outlook
- keep work and personal copies separate
This keeps your information easy to find later.
Quick Summary
How to print an Outlook email:
- Desktop: File → Print
- New Outlook: More (… ) → Print
- Outlook Web: open → More → Print
- Mac: File → Print
- iPhone: More → Print → AirPrint
- Android: More → Print
- Attachments: open → Print separately
- Save as PDF if you don’t need a physical copy
Two taps — and your email is printed.
FAQs
- Can I print an Outlook email from my phone?
Yes — use the Print option inside the Outlook app. - Why can’t my email print?
Printer offline, preview blocked, or outdated app. - Can I print attachments with the email?
Yes — Outlook Desktop can print attachments automatically. - Can I save the email as a PDF instead of printing?
Yes — choose “Print to PDF.” - Can I print an entire thread?
Yes — open conversation → print normally.
