When you send emails using Gmail on a daily basis, then you can easily lose some vital messages amidst hundreds of messages. The question that many people ask is: Can you pin emails in gmail? Such a concept as pinning emails is typical of such applications as Google Keep, Slack, or even Outlook, whereas Gmail operates a little bit differently.
This guide will clarify how to pin emails, how to make important emails readily accessible and other ways of accomplishing the same. We will discuss the features of Gmail on both the desktop and mobile, how to organize and the best practices on how to manage your inbox effectively.
What is Pinning Emails?
By pinning emails, people refer to emails that are stored at the top of the inbox so that they remain visible all the time. This is actually named pin in apps such as Gmail competitors. In gmail, the same is known as Starred email and Important markers.
Indicating or underlining emails will guarantee:
- Critical messages are never lost.
- Tasks, follow-ups and notifications remain visible.
- Your inbox becomes more definite and focused.
Although Gmail does not have a standard pin button, it can be used in a similar way with the starred messages or the importance flags.
Can You Pin Emails in Gmail?
Gmail does not technically offer a pin feature as some other applications. But, Gmail stars, labels, and importance markers allow you to have important emails in view.
Here’s what you can do:
- Star emails: Use a star on email that you would like to put in the Starred folder.
- Mark as Important: Gmail also automatically identifies important mails using algorithms or you can do it yourself.
- Use Multiple Inboxes or Priority Inbox: This sorts out important emails and displays them first in your inbox.
With these features combined together, you can pin your emails
Method 1: Star Emails in Gmail
Sticking emails is the nearest thing to pinning in Gmail.
How to block emails on desktop computers:
Open Gmail on your web browser.
Find the email you would want to pin in your inbox.
Tap the star button to the right of the name of the person who has sent a message.
The email will now be shown in the Starred folder of the left-hand menu.
On mobile:
Open the Gmail app.
Touch the star on the email.
This email has now been starred and can be viewed in the section of Starred.
Stars should be used in the following ways:
Assign various colors of stars to show the level of priority.
Add labels to make it a little easier to organize stars.
Method 2: Tag Emails as important.
Gmail has an option of automatically marking mails as important or manually.
To highlight an email on a desktop computer:
- Open Gmail.
- Tap the icon of significance (little yellow arrow) beside the email.
- This email will now appear on the Important section under Gmail and it may also take precedence in your inbox.
On mobile:
- Open the Gmail app.
- Tap the email to open it.
- Tap the three-dot menu Mark as important.
- With this feature, Gmail lets you keep valuable emails on top in case you have the Priority Inbox interface.
Method 3: Pin Emails in Priority Inbox.
Priority Inbox: This type of Gmail inbox divides emails into sections: Important and Unread, Starred, and Everything Else.
In order to have Priority Inbox on desktop:
- Click the gear icon See all settings Inbox.
- In the type of Inbox, choose Priority Inbox.
- Gmail now automatically forms sections and starred or important emails will be at the top.
- Priority Inbox is very useful in pinning emails as opposed to dragging them manually.
Option 4: Select Labels and Filters.
Another method of having emails visible is to come up with a label and automatically set it using a filter.
Steps:
- Open Gmail on the desktop.
- There is a gear icon, which you get by clicking the gear icon See all settings Filters and Blocked Addresses.
- Click Create a new filter.
- Should the conditions, such as the sender email, or subject keyword.
- Click apply the label and use one of the labels provided such as Pinned or create a new one.
- It is now possible to have emails which fit the filter permanently displaying under that label. You may even save the label in your side bar so that you can access it easily.
Method 5: Use Multiple Inboxes
The Multiple Inboxes feature of gmail is also another option to pin emails. It enables you to make folders in your inbox like a starred, a labeled, or a filtered email.
To enable Multiple Inboxes:
- Click the gear icon See all settings Advanced.
- Make Multiple Inboxes and save changes.
- Return to Inbox settings and customize your folders (e.g. is:starred or label:Pinned).
- This will make a special folder of your pinned email at the top of the inbox or side of the inbox.
Mobile App Considerations
Although Gmail mobile lacks the desktop facilities such as Multiple Inboxes, you are still able to:
- Start important emails.
- Mark emails as important.
- Label messages.
- Find starred/labeled emails fast.
Combining these features on mobile nearly works as pinning on desktop, at least to heavy Gmail users.
Also Read: How to Tab in Gmail: A Complete Step-by-Step Guide
Email Pinning tips.
In order to get the most out of the pin effect in Gmail:
- You should only open star emails that you really need to open quite often. Excess stars cause low visibility.
- Add labels and stars together to form a Pinned section.
- Start and archive emails to keep your inbox clean up.
- Automatic organization Use Priority Inbox or Multiple Inboxes.
- Go through important and starred emails frequently in order to make them relevant.
Problems and their solutions.
Issue: Starred emails continue to be buried.
Solution: Stars at the top Show starred emails in Priority Inbox or Multiple Inboxes.
Also, there is an issue of Gmail failing to label important emails.
Issue: Rebate app displays the incorrect amount of pinned emails.
Solution: Go directly to the Starred or Important folders or labels and filters.
Issue: Desire greater than single pin system.
Solution: Stars, labels and priority markers are added to facilitate access to important emails in several ways.
FAQs
Q: Is it possible to literally pin emails in Gmail?
Not exactly. There is no pin option available in Gmail, but starring, labeling, and marking as important will do the same thing.
Q: Are starred/pinned emails kept in my inbox?
Yes. The emails with stars do not have to be moved to the label, they should not be arced, they stay in the inbox.
Q: Is it possible to use other colors of stars as priority?
Yes, all sorts of star types can be used in Gmail under Settings General Stars.
Q: Is it possible to automatically pin emails?
It is true that with filters and labels you can automatically pin emails based on some criteria.
Q: Does pinning have an impact on email storage?
It does not. Starring, labeling, and marking emails as important does not have an effect on Gmail storage.
Final Thoughts
Even though Gmail does not provide pin functionality, you can effectively pin emails with the help of stars, labels, importances, Priority Inbox and Multiple Inboxes. These features will enable you to leave you important messages at the top of your inbox and therefore you do not lose track of critical emails.
Both in desktop and mobile, these solutions will provide you with the flexibility to make any notes, categorize, and manage your most crucial emails in a brief time. With a combination of manual stars and automated filters and labels, it is possible to create a customized system that acts like pinning even though there is no feature present.
Gmail can be made to seem like it has a pinning feature, with a little bit of setup, to make your inbox clean, organized, and stress-free.
